About this recipe
A recipe for Use Ai To Organize Your Todoist Inbox
Recipe Template
{
"nodes": [
{
"id": "d45cf237-dbbc-48ed-a7f0-fa9506ae1d67",
"name": "Update priority in todoist",
"type": "n8n-nodes-base.todoist",
"position": [
2060,
520
],
"parameters": {
"taskId": "={{ $('Get inbox tasks').item.json.id }}",
"operation": "update",
"updateFields": {
"priority": "={{ $('Your Projects').first().json.projects[$json.message.content] }}"
}
},
"credentials": {
"todoistApi": {
"id": "1",
"name": "Todoist account"
}
},
"retryOnFail": true,
"typeVersion": 2,
"waitBetweenTries": 5000
},
{
"id": "4d0ebf98-5a1d-4dfd-85df-da182b3c5099",
"name": "Schedule Trigger",
"type": "n8n-nodes-base.scheduleTrigger",
"position": [
600,
520
],
"parameters": {
"rule": {
"interval": [
[]
]
}
},
"typeVersion": 1.2
},
{
"id": "a950e470-6885-42f4-9b17-7b2c2525d3e4",
"name": "Get inbox tasks",
"type": "n8n-nodes-base.todoist",
"position": [
1020,
520
],
"parameters": {
"filters": {
"projectId": "938017196"
},
"operation": "getAll",
"returnAll": true
},
"credentials": {
"todoistApi": {
"id": "1",
"name": "Todoist account"
}
},
"retryOnFail": true,
"typeVersion": 2,
"waitBetweenTries": 5000
},
{
"id": "093bcb2e-79b7-427e-b13d-540a5b28f427",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
540,
200
],
"parameters": {
"color": 3,
"width": 358.6620209059232,
"height": 256.5853658536585,
"content": "## \ud83d\udcab To setup this template\n\n1. Add your Todoist credentials\n2. Add your OpenAI credentials\n3. Set your project names and add priority"
},
"typeVersion": 1
},
{
"id": "430290e7-1732-46fe-a38d-fa6dc7f78a26",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
800,
700
],
"parameters": {
"width": 192.77351916376313,
"height": 80,
"content": " \ud83d\udc46\ud83c\udffd Add your projects and priority here"
},
"typeVersion": 1
},
{
"id": "6d5a1b7e-f7fa-4a1b-848c-1b4e79f6f667",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
1020,
420
],
"parameters": {
"width": 192.77351916376313,
"height": 80,
"content": " \ud83d\udc47\ud83c\udffd Add your Todoist credentials here"
},
"typeVersion": 1
},
{
"id": "feff35d2-e37d-48a5-9a90-c5a2efde688f",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
2060,
420
],
"parameters": {
"width": 192.77351916376313,
"height": 80,
"content": " \ud83d\udc47\ud83c\udffd Add your Todoist credentials here"
},
"typeVersion": 1
},
{
"id": "e454ebfe-47f6-4e39-8b89-d706da742911",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
1540,
700
],
"parameters": {
"width": 192.77351916376313,
"height": 80,
"content": " \ud83d\udc46\ud83c\udffd Add your OpenAI credentials here"
},
"typeVersion": 1
},
{
"id": "a79effcb-6904-4abf-835b-e1ccd94ca429",
"name": "Your Projects",
"type": "n8n-nodes-base.set",
"position": [
820,
520
],
"parameters": {
"options": [],
"assignments": {
"assignments": [
{
"id": "50dc1412-21f8-4158-898d-3940a146586b",
"name": "projects",
"type": "object",
"value": "={{ {\n apartment: 1,\n health: 2,\n german: 3\n} }}"
}
]
}
},
"typeVersion": 3.4
},
{
"id": "b5988629-2225-455f-b579-73e60449d2a3",
"name": "Categorize",
"type": "@n8n\/n8n-nodes-langchain.openAi",
"position": [
1460,
520
],
"parameters": {
"modelId": {
"__rl": true,
"mode": "list",
"value": "gpt-4o-mini",
"cachedResultName": "GPT-4O-MINI"
},
"options": [],
"messages": {
"values": [
{
"role": "system",
"content": "=Categorize the user's todo item to a project. Return the project name or just \"other\" if it does not belong to a project."
},
{
"content": "=Projects:\n{{ $('Your Projects').first().json.projects.keys().join('\\n') }}\n\nTodo item:\n{{ $('Get inbox tasks').item.json.content }}"
}
]
}
},
"credentials": {
"openAiApi": {
"id": "9",
"name": "n8n OpenAi"
}
},
"typeVersion": 1.4
},
{
"id": "0dca3953-c0ac-4319-9323-c3aed9488bfb",
"name": "If task is not a subtask",
"type": "n8n-nodes-base.filter",
"position": [
1240,
520
],
"parameters": {
"options": [],
"conditions": {
"options": {
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "36dd4bc9-1282-4342-89dd-1dac81c7290e",
"operator": {
"type": "string",
"operation": "empty",
"singleValue": true
},
"leftValue": "={{ $json.parent_id }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2.1
},
{
"id": "12e25a81-dbde-4542-a137-365329da415e",
"name": "If other or ai hallucinates",
"type": "n8n-nodes-base.filter",
"position": [
1820,
520
],
"parameters": {
"options": [],
"conditions": {
"options": {
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "c4f69265-abe1-451c-8462-e68ff3b06799",
"operator": {
"type": "array",
"operation": "contains",
"rightType": "any"
},
"leftValue": "={{ $('Your Projects').first().json.projects.keys() }}",
"rightValue": "={{ $json.message.content }}"
}
]
}
},
"typeVersion": 2.1
}
],
"pinData": [],
"connections": {
"Categorize": {
"main": [
[
{
"node": "If other or ai hallucinates",
"type": "main",
"index": 0
}
]
]
},
"Your Projects": {
"main": [
[
{
"node": "Get inbox tasks",
"type": "main",
"index": 0
}
]
]
},
"Get inbox tasks": {
"main": [
[
{
"node": "If task is not a subtask",
"type": "main",
"index": 0
}
]
]
},
"Schedule Trigger": {
"main": [
[
{
"node": "Your Projects",
"type": "main",
"index": 0
}
]
]
},
"If task is not a subtask": {
"main": [
[
{
"node": "Categorize",
"type": "main",
"index": 0
}
]
]
},
"If other or ai hallucinates": {
"main": [
[
{
"node": "Update priority in todoist",
"type": "main",
"index": 0
}
]
]
}
}
}How to Use an n8n Template
1
Create a New Workflow
Click "New Workflow" in your n8n dashboard to get started.
2
Copy & Paste Template
First, copy this template:
Click here to copy the JSON
.
Then, in n8n, click the three dots (···) → "Import from file" and paste the JSON code.
3
Customize the Nodes
Go through each node in the workflow to update inputs like spreadsheet IDs, email addresses, or message content. Adjust field mappings to match your data.
4
Grant Access
For nodes that connect to external apps (like Google Sheets or Slack), you'll need to grant access. Connect your accounts using OAuth or an API key and save the credentials in the node.
5
Test It
Run the workflow by clicking "Execute Node" for each step or "Run Once" for the whole thing. Check the right sidebar to inspect data and debug any errors (they'll show up in red).
6
Activate Workflow
Once everything works as expected, click the "Activate" toggle to turn your workflow on. You're all set!