About this recipe
A recipe for Effortless Email Management With Ai Powered Summarization & Review
Recipe Template
{
"id": "nkPjDxMrrkKbgHaV",
"meta": {
"instanceId": "a4bfc93e975ca233ac45ed7c9227d84cf5a2329310525917adaf3312e10d5462",
"templateCredsSetupCompleted": true
},
"name": "Effortless Email Management with AI",
"tags": [],
"nodes": [
{
"id": "9d77e26f-de2b-4bd4-b0f0-9924a8f459a6",
"name": "Email Trigger (IMAP)",
"type": "n8n-nodes-base.emailReadImap",
"position": [
-2000,
-180
],
"parameters": {
"options": []
},
"credentials": {
"imap": {
"id": "k31W9oGddl9pMDy4",
"name": "IMAP info@n3witalia.com"
}
},
"typeVersion": 2
},
{
"id": "cf2d020b-b125-4a20-8694-8ed0f7acf755",
"name": "Markdown",
"type": "n8n-nodes-base.markdown",
"position": [
-1740,
-180
],
"parameters": {
"html": "={{ $json.textHtml }}",
"options": []
},
"typeVersion": 1
},
{
"id": "41bfceff-0155-4643-be60-ee301e2d69e1",
"name": "Send Email",
"type": "n8n-nodes-base.emailSend",
"position": [
400,
-320
],
"webhookId": "a79ae1b4-648c-4cb4-b6cd-04ea3c1d9314",
"parameters": {
"html": "={{ $('Edit Fields').item.json.email }}",
"options": [],
"subject": "=Re: {{ $('Email Trigger (IMAP)').item.json.subject }}",
"toEmail": "={{ $('Email Trigger (IMAP)').item.json.from }}",
"fromEmail": "={{ $('Email Trigger (IMAP)').item.json.to }}"
},
"credentials": {
"smtp": {
"id": "hRjP3XbDiIQqvi7x",
"name": "SMTP info@n3witalia.com"
}
},
"typeVersion": 2.1
},
{
"id": "2aff581a-8b64-405c-b62f-74bf189fd7b1",
"name": "Qdrant Vector Store",
"type": "@n8n\/n8n-nodes-langchain.vectorStoreQdrant",
"position": [
-320,
600
],
"parameters": {
"mode": "retrieve-as-tool",
"options": [],
"toolName": "company_knowladge_base",
"toolDescription": "Extracts information regarding the request made.",
"qdrantCollection": {
"__rl": true,
"mode": "id",
"value": "=COLLECTION"
},
"includeDocumentMetadata": false
},
"credentials": {
"qdrantApi": {
"id": "iyQ6MQiVaF3VMBmt",
"name": "QdrantApi account"
}
},
"typeVersion": 1
},
{
"id": "6e3f6df0-8924-47d9-855c-51205d19e86d",
"name": "Embeddings OpenAI",
"type": "@n8n\/n8n-nodes-langchain.embeddingsOpenAi",
"position": [
-440,
800
],
"parameters": {
"options": []
},
"credentials": {
"openAiApi": {
"id": "CDX6QM4gLYanh0P4",
"name": "OpenAi account"
}
},
"typeVersion": 1.2
},
{
"id": "37ac411b-4a74-44d1-917e-b07d1c9ca221",
"name": "Email Summarization Chain",
"type": "@n8n\/n8n-nodes-langchain.chainSummarization",
"position": [
-1480,
-180
],
"parameters": {
"options": {
"binaryDataKey": "={{ $json.data }}",
"summarizationMethodAndPrompts": {
"values": {
"prompt": "=Write a concise summary of the following in max 100 words:\n\n\"{{ $json.data }}\"\n\nDo not enter the total number of words used.",
"combineMapPrompt": "=Write a concise summary of the following in max 100 words:\n\n\"{{ $json.data }}\"\n\nDo not enter the total number of words used."
}
}
},
"operationMode": "nodeInputBinary"
},
"typeVersion": 2
},
{
"id": "91edbac9-847b-4f31-a8dd-09418bd93642",
"name": "Write email",
"type": "@n8n\/n8n-nodes-langchain.agent",
"position": [
-1040,
-180
],
"parameters": {
"text": "=Write the text to reply to the following email:\n\n{{ $json.response.text }}",
"options": {
"systemMessage": "You are an expert at answering emails. You need to answer them professionally based on the information you have. This is a business email. Be concise and never exceed 100 words. Only the body of the email, not create the subject"
},
"promptType": "define",
"hasOutputParser": true
},
"typeVersion": 1.7
},
{
"id": "1da0e72a-db97-4216-a1a5-038cebaf7e10",
"name": "OpenAI",
"type": "@n8n\/n8n-nodes-langchain.lmChatOpenAi",
"position": [
-180,
280
],
"parameters": {
"model": {
"__rl": true,
"mode": "list",
"value": "gpt-4o-mini",
"cachedResultName": "gpt-4o-mini"
},
"options": []
},
"credentials": {
"openAiApi": {
"id": "CDX6QM4gLYanh0P4",
"name": "OpenAi account"
}
},
"typeVersion": 1.2
},
{
"id": "af2d6284-4c8f-4a07-b689-d0f55aaabd26",
"name": "Gmail",
"type": "n8n-nodes-base.gmail",
"position": [
-300,
-180
],
"webhookId": "d6dd2e7c-90ea-4b65-9c64-523d2541a054",
"parameters": {
"sendTo": "info@n3w.it",
"message": "=<h3>MESSAGE<\/h3>\n{{ $('Email Trigger (IMAP)').item.json.textHtml }}\n\n<h3>AI RESPONSE<\/h3>\n{{ $json.email }}",
"options": [],
"subject": "=[Approval Required] {{ $('Email Trigger (IMAP)').item.json.subject }}",
"operation": "sendAndWait",
"responseType": "freeText"
},
"credentials": {
"gmailOAuth2": {
"id": "nyuHvSX5HuqfMPlW",
"name": "Gmail account (n3w.it)"
}
},
"typeVersion": 2.1
},
{
"id": "aaccc4a6-ce53-4813-8247-65bd1a9d5639",
"name": "Text Classifier",
"type": "@n8n\/n8n-nodes-langchain.textClassifier",
"position": [
-60,
-180
],
"parameters": {
"options": {
"systemPromptTemplate": "Please classify the text provided by the user into one of the following categories: {categories}, and use the provided formatting instructions below. Don't explain, and only output the json."
},
"inputText": "={{ $json.data.text }}",
"categories": {
"categories": [
{
"category": "Approved",
"description": "The email has been reviewed and accepted as-is. The human explicitly or implicity express approva, indicating that no changes ar needed.\n\nExample:\n\"Ok\",\n\"Approvato\",\n\"Invia\""
},
{
"category": "Declined",
"description": "The email has been reviewd, but the human request modifications before it sent link tweaks, removing parts, rewording etc... This could include suggested edits, rewording or major revision."
}
]
}
},
"typeVersion": 1
},
{
"id": "b46de5d9-1a2e-4d28-930b-e18fb1d7876e",
"name": "Edit Fields",
"type": "n8n-nodes-base.set",
"position": [
-580,
-180
],
"parameters": {
"options": [],
"assignments": {
"assignments": [
{
"id": "35d7c303-42f4-4dd1-b41e-6eb087c23c3d",
"name": "email",
"type": "string",
"value": "={{ $json.output }}"
}
]
}
},
"typeVersion": 3.4
},
{
"id": "36ce51c6-8ee1-4230-84c0-40e259eafb1a",
"name": "When clicking \u2018Test workflow\u2019",
"type": "n8n-nodes-base.manualTrigger",
"position": [
-1340,
-1300
],
"parameters": [],
"typeVersion": 1
},
{
"id": "21a0c991-65dc-483e-9b98-5cedaba7ae13",
"name": "Create collection",
"type": "n8n-nodes-base.httpRequest",
"position": [
-1040,
-1440
],
"parameters": {
"url": "https:\/\/QDRANTURL\/collections\/COLLECTION",
"method": "POST",
"options": [],
"jsonBody": "{\n \"filter\": {}\n}",
"sendBody": true,
"sendHeaders": true,
"specifyBody": "json",
"authentication": "genericCredentialType",
"genericAuthType": "httpHeaderAuth",
"headerParameters": {
"parameters": [
{
"name": "Content-Type",
"value": "application\/json"
}
]
}
},
"credentials": {
"httpHeaderAuth": {
"id": "qhny6r5ql9wwotpn",
"name": "Qdrant API (Hetzner)"
}
},
"typeVersion": 4.2
},
{
"id": "9a048d7d-bcdf-40b7-b33a-94b811083eac",
"name": "Refresh collection",
"type": "n8n-nodes-base.httpRequest",
"position": [
-1040,
-1180
],
"parameters": {
"url": "https:\/\/QDRANTURL\/collections\/COLLECTION\/points\/delete",
"method": "POST",
"options": [],
"jsonBody": "{\n \"filter\": {}\n}",
"sendBody": true,
"sendHeaders": true,
"specifyBody": "json",
"authentication": "genericCredentialType",
"genericAuthType": "httpHeaderAuth",
"headerParameters": {
"parameters": [
{
"name": "Content-Type",
"value": "application\/json"
}
]
}
},
"credentials": {
"httpHeaderAuth": {
"id": "qhny6r5ql9wwotpn",
"name": "Qdrant API (Hetzner)"
}
},
"typeVersion": 4.2
},
{
"id": "db494d2d-5390-4f83-9b87-3409fef31a7d",
"name": "Get folder",
"type": "n8n-nodes-base.googleDrive",
"position": [
-820,
-1180
],
"parameters": {
"filter": {
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive",
"cachedResultUrl": "https:\/\/drive.google.com\/drive\/my-drive",
"cachedResultName": "My Drive"
},
"folderId": {
"__rl": true,
"mode": "id",
"value": "=test-whatsapp"
}
},
"options": [],
"resource": "fileFolder"
},
"credentials": {
"googleDriveOAuth2Api": {
"id": "HEy5EuZkgPZVEa9w",
"name": "Google Drive account"
}
},
"typeVersion": 3
},
{
"id": "e30dbe6f-482e-47f9-b5b8-62c1113e6c8b",
"name": "Download Files",
"type": "n8n-nodes-base.googleDrive",
"position": [
-600,
-1180
],
"parameters": {
"fileId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.id }}"
},
"options": {
"googleFileConversion": {
"conversion": {
"docsToFormat": "text\/plain"
}
}
},
"operation": "download"
},
"credentials": {
"googleDriveOAuth2Api": {
"id": "HEy5EuZkgPZVEa9w",
"name": "Google Drive account"
}
},
"typeVersion": 3
},
{
"id": "492d48d8-4997-4f04-902b-041da3210417",
"name": "Default Data Loader",
"type": "@n8n\/n8n-nodes-langchain.documentDefaultDataLoader",
"position": [
-200,
-980
],
"parameters": {
"options": [],
"dataType": "binary"
},
"typeVersion": 1
},
{
"id": "0cf45d10-3cbf-4eb6-ab30-11f264b3aa8d",
"name": "Token Splitter",
"type": "@n8n\/n8n-nodes-langchain.textSplitterTokenSplitter",
"position": [
-240,
-820
],
"parameters": {
"chunkSize": 300,
"chunkOverlap": 30
},
"typeVersion": 1
},
{
"id": "7d60f569-c34e-49a8-ba9a-88cf33083136",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
-840,
-1500
],
"parameters": {
"color": 6,
"width": 880,
"height": 220,
"content": "# STEP 1\n\n## Create Qdrant Collection\nChange:\n- QDRANTURL\n- COLLECTION"
},
"typeVersion": 1
},
{
"id": "e86b18c4-d7e8-4e81-b520-dbd8125edf38",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1060,
-1240
],
"parameters": {
"color": 4,
"width": 620,
"height": 400,
"content": "# STEP 2\n\n\n\n\n\n\n\n\n\n\n\n\n## Documents vectorization with Qdrant and Google Drive\nChange:\n- QDRANTURL\n- COLLECTION"
},
"typeVersion": 1
},
{
"id": "05f65120-ef31-4c67-ac18-e68a8353909c",
"name": "Qdrant Vector Store1",
"type": "@n8n\/n8n-nodes-langchain.vectorStoreQdrant",
"position": [
-360,
-1180
],
"parameters": {
"mode": "insert",
"options": [],
"qdrantCollection": {
"__rl": true,
"mode": "id",
"value": "=COLLECTION"
}
},
"credentials": {
"qdrantApi": {
"id": "iyQ6MQiVaF3VMBmt",
"name": "QdrantApi account"
}
},
"typeVersion": 1
},
{
"id": "c15fd52f-b142-408e-af06-aeed10a1cf85",
"name": "Embeddings OpenAI1",
"type": "@n8n\/n8n-nodes-langchain.embeddingsOpenAi",
"position": [
-380,
-980
],
"parameters": {
"options": []
},
"credentials": {
"openAiApi": {
"id": "CDX6QM4gLYanh0P4",
"name": "OpenAi account"
}
},
"typeVersion": 1.1
},
{
"id": "3e47224f-3deb-450b-b825-f16c5f860f28",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-2020,
-600
],
"parameters": {
"color": 3,
"width": 580,
"height": 260,
"content": "# STEP 3 - MAIN FLOW\n\n\n## How it works\nThis workflow automates the handling of incoming emails, summarizes their content, generates appropriate responses using a retrieval-augmented generation (RAG) approach, and obtains approval or suggestions before sending replies. \n\nYou can quickly integrate Gmail and Outlook via the appropriate trigger nodes"
},
"typeVersion": 1
},
{
"id": "63097039-58cb-4e0f-9fb6-6bf868275519",
"name": "DeepSeek Chat Model",
"type": "@n8n\/n8n-nodes-langchain.lmChatDeepSeek",
"position": [
-1560,
40
],
"parameters": {
"options": []
},
"credentials": {
"deepSeekApi": {
"id": "sxh1rfZxonXV83hS",
"name": "DeepSeek account"
}
},
"typeVersion": 1
},
{
"id": "c86d6eeb-cf08-429f-b5b4-60b317071035",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1500,
-260
],
"parameters": {
"width": 320,
"height": 240,
"content": "Chain that summarizes the received email"
},
"typeVersion": 1
},
{
"id": "4afc8b00-d1e5-473c-a71e-1299c84c546e",
"name": "Sticky Note5",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1060,
-260
],
"parameters": {
"width": 340,
"height": 240,
"content": "Agent that retrieves business information from a vector database and processes the response"
},
"typeVersion": 1
},
{
"id": "be1762ff-729b-4b83-9139-16f835b748f2",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1800,
-260
],
"parameters": {
"height": 240,
"content": "Convert email to Markdown format for better understanding of LLM models"
},
"typeVersion": 1
},
{
"id": "f818ede7-895a-4860-91d3-f08cc32ec0e3",
"name": "Sticky Note6",
"type": "n8n-nodes-base.stickyNote",
"position": [
-380,
-380
],
"parameters": {
"color": 4,
"height": 360,
"content": "## IMPORTANT\n\nFor the \"Send Draft\" node, you need to send the draft email to a Gmail address because it is the only one that allows the \"Send and wait for response\" function."
},
"typeVersion": 1
},
{
"id": "929b525a-912b-4f7b-a6e7-dfeb88a446c8",
"name": "Sticky Note7",
"type": "n8n-nodes-base.stickyNote",
"position": [
-100,
-260
],
"parameters": {
"width": 360,
"height": 240,
"content": "Based on the suggestion received, the text classifier can understand whether the feedback received approves the generated email or not."
},
"typeVersion": 1
},
{
"id": "2468e643-013f-4925-ab35-c8ef4ee6eed2",
"name": "Email Reviewer",
"type": "@n8n\/n8n-nodes-langchain.agent",
"position": [
380,
-40
],
"parameters": {
"text": "=Review at the following email:\n{{ $('Edit Fields').item.json.email }}\n\nFeedback from human:\n{{ $json.data.text }}",
"options": {
"systemMessage": "If you are an expert in reviewing emails before sending them. You need to review and structure them in such a way that you can send them. It must be in HTML format and you can insert (if you think it is appropriate) only HTML characters such as <br>, <b>, <i>, <p> where necessary. Be concise and never exceed 100 words. Only the body of the email"
},
"promptType": "define",
"hasOutputParser": true
},
"typeVersion": 1.7
},
{
"id": "ecd9d3f8-2e79-4e5f-a73d-48de60441376",
"name": "Sticky Note8",
"type": "n8n-nodes-base.stickyNote",
"position": [
340,
-120
],
"parameters": {
"width": 340,
"height": 220,
"content": "The Email Reviewer agent, taking inspiration from human feedback, rewrites the email"
},
"typeVersion": 1
}
],
"active": false,
"pinData": [],
"settings": {
"executionOrder": "v1"
},
"versionId": "de11da52-1513-4797-8070-b64e84b84158",
"connections": {
"Gmail": {
"main": [
[
{
"node": "Text Classifier",
"type": "main",
"index": 0
}
]
]
},
"OpenAI": {
"ai_languageModel": [
[
{
"node": "Write email",
"type": "ai_languageModel",
"index": 0
},
{
"node": "Email Reviewer",
"type": "ai_languageModel",
"index": 0
},
{
"node": "Text Classifier",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Markdown": {
"main": [
[
{
"node": "Email Summarization Chain",
"type": "main",
"index": 0
}
]
]
},
"Get folder": {
"main": [
[
{
"node": "Download Files",
"type": "main",
"index": 0
}
]
]
},
"Edit Fields": {
"main": [
[
{
"node": "Gmail",
"type": "main",
"index": 0
}
]
]
},
"Write email": {
"main": [
[
{
"node": "Edit Fields",
"type": "main",
"index": 0
}
]
]
},
"Download Files": {
"main": [
[
{
"node": "Qdrant Vector Store1",
"type": "main",
"index": 0
}
]
]
},
"Email Reviewer": {
"main": [
[
{
"node": "Edit Fields",
"type": "main",
"index": 0
}
]
]
},
"Token Splitter": {
"ai_textSplitter": [
[
{
"node": "Default Data Loader",
"type": "ai_textSplitter",
"index": 0
}
]
]
},
"Text Classifier": {
"main": [
[
{
"node": "Send Email",
"type": "main",
"index": 0
}
],
[
{
"node": "Email Reviewer",
"type": "main",
"index": 0
}
]
]
},
"Embeddings OpenAI": {
"ai_embedding": [
[
{
"node": "Qdrant Vector Store",
"type": "ai_embedding",
"index": 0
}
]
]
},
"Embeddings OpenAI1": {
"ai_embedding": [
[
{
"node": "Qdrant Vector Store1",
"type": "ai_embedding",
"index": 0
}
]
]
},
"Refresh collection": {
"main": [
[
{
"node": "Get folder",
"type": "main",
"index": 0
}
]
]
},
"DeepSeek Chat Model": {
"ai_languageModel": [
[
{
"node": "Email Summarization Chain",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Default Data Loader": {
"ai_document": [
[
{
"node": "Qdrant Vector Store1",
"type": "ai_document",
"index": 0
}
]
]
},
"Qdrant Vector Store": {
"ai_tool": [
[
{
"node": "Write email",
"type": "ai_tool",
"index": 0
},
{
"node": "Email Reviewer",
"type": "ai_tool",
"index": 0
}
]
]
},
"Email Trigger (IMAP)": {
"main": [
[
{
"node": "Markdown",
"type": "main",
"index": 0
}
]
]
},
"Email Summarization Chain": {
"main": [
[
{
"node": "Write email",
"type": "main",
"index": 0
}
]
]
},
"When clicking \u2018Test workflow\u2019": {
"main": [
[
{
"node": "Create collection",
"type": "main",
"index": 0
},
{
"node": "Refresh collection",
"type": "main",
"index": 0
}
]
]
}
}
}How to Use an n8n Template
1
Create a New Workflow
Click "New Workflow" in your n8n dashboard to get started.
2
Copy & Paste Template
First, copy this template:
Click here to copy the JSON
.
Then, in n8n, click the three dots (···) → "Import from file" and paste the JSON code.
3
Customize the Nodes
Go through each node in the workflow to update inputs like spreadsheet IDs, email addresses, or message content. Adjust field mappings to match your data.
4
Grant Access
For nodes that connect to external apps (like Google Sheets or Slack), you'll need to grant access. Connect your accounts using OAuth or an API key and save the credentials in the node.
5
Test It
Run the workflow by clicking "Execute Node" for each step or "Run Once" for the whole thing. Check the right sidebar to inspect data and debug any errors (they'll show up in red).
6
Activate Workflow
Once everything works as expected, click the "Activate" toggle to turn your workflow on. You're all set!