About this recipe
A recipe for Ai Powered Email Automation For Business Summarize & Respond With Rag
Recipe Template
{
"id": "q8IFGLeOCGSfoWZu",
"meta": {
"instanceId": "a4bfc93e975ca233ac45ed7c9227d84cf5a2329310525917adaf3312e10d5462",
"templateCredsSetupCompleted": true
},
"name": "Email AI Auto-responder. Summerize and send email",
"tags": [],
"nodes": [
{
"id": "59885699-0f6c-4522-acff-9e28b2a07b82",
"name": "Email Trigger (IMAP)",
"type": "n8n-nodes-base.emailReadImap",
"position": [
-440,
-20
],
"parameters": {
"options": []
},
"credentials": {
"imap": {
"id": "k31W9oGddl9pMDy4",
"name": "IMAP info@n3witalia.com"
}
},
"typeVersion": 2
},
{
"id": "b268ab9d-b2e3-46e6-b7ae-70aff0b5484d",
"name": "Markdown",
"type": "n8n-nodes-base.markdown",
"position": [
-220,
-20
],
"parameters": {
"html": "={{ $json.textHtml }}",
"options": []
},
"typeVersion": 1
},
{
"id": "13c2d151-6f59-4e1f-a174-02d4d0bcaefd",
"name": "DeepSeek R1",
"type": "@n8n\/n8n-nodes-langchain.lmChatOpenAi",
"position": [
-20,
160
],
"parameters": {
"model": {
"__rl": true,
"mode": "list",
"value": "deepseek\/deepseek-r1:free",
"cachedResultName": "deepseek\/deepseek-r1:free"
},
"options": []
},
"credentials": {
"openAiApi": {
"id": "XJTqRiKFJpFs5MuX",
"name": "OpenRouter account"
}
},
"typeVersion": 1.2
},
{
"id": "8149e40d-64e6-4fb9-aebc-2a2483961f07",
"name": "Send Email",
"type": "n8n-nodes-base.emailSend",
"position": [
500,
340
],
"parameters": {
"html": "={{ $json.text }}",
"options": [],
"subject": "=Re: {{ $('Email Trigger (IMAP)').item.json.subject }}",
"toEmail": "={{ $('Email Trigger (IMAP)').item.json.from }}",
"fromEmail": "={{ $('Email Trigger (IMAP)').item.json.to }}"
},
"credentials": {
"smtp": {
"id": "hRjP3XbDiIQqvi7x",
"name": "SMTP info@n3witalia.com"
}
},
"typeVersion": 2.1
},
{
"id": "633f0ce9-04ff-4653-8bbc-7457ba0d18bd",
"name": "Qdrant Vector Store",
"type": "@n8n\/n8n-nodes-langchain.vectorStoreQdrant",
"position": [
-320,
600
],
"parameters": {
"mode": "retrieve-as-tool",
"options": [],
"toolName": "company_knowladge_base",
"toolDescription": "Extracts information regarding the request made.",
"qdrantCollection": {
"__rl": true,
"mode": "id",
"value": "=COLLECTION"
},
"includeDocumentMetadata": false
},
"credentials": {
"qdrantApi": {
"id": "iyQ6MQiVaF3VMBmt",
"name": "QdrantApi account"
}
},
"typeVersion": 1
},
{
"id": "20daf5d3-dc9c-4fad-9f2f-98d86bc1660c",
"name": "Embeddings OpenAI",
"type": "@n8n\/n8n-nodes-langchain.embeddingsOpenAi",
"position": [
-340,
760
],
"parameters": {
"options": []
},
"credentials": {
"openAiApi": {
"id": "CDX6QM4gLYanh0P4",
"name": "OpenAi account"
}
},
"typeVersion": 1.2
},
{
"id": "67699bca-4096-4259-bbd4-51a879539aca",
"name": "Email Classifier",
"type": "@n8n\/n8n-nodes-langchain.textClassifier",
"position": [
360,
-20
],
"parameters": {
"options": {
"fallback": "other",
"multiClass": false,
"enableAutoFixing": true,
"systemPromptTemplate": "Please classify the text provided by the user into one of the following categories: {categories}, and use the provided formatting instructions below. Don't explain, and only output the json.\n"
},
"inputText": "=You must classify the following email::\n\n{{ $json.response.text }}",
"categories": {
"categories": [
{
"category": "Company info request",
"description": "Company info request"
}
]
}
},
"typeVersion": 1
},
{
"id": "9f7742e9-87d5-40b9-9129-0777d8a37933",
"name": "Email Summarization Chain",
"type": "@n8n\/n8n-nodes-langchain.chainSummarization",
"position": [
0,
-20
],
"parameters": {
"options": {
"binaryDataKey": "={{ $json.data }}",
"summarizationMethodAndPrompts": {
"values": {
"prompt": "=Write a concise summary of the following in max 100 words:\n\n\"{{ $json.data }}\"\n\nDo not enter the total number of words used.",
"combineMapPrompt": "=Write a concise summary of the following in max 100 words:\n\n\"{{ $json.data }}\"\n"
}
}
},
"operationMode": "nodeInputBinary"
},
"typeVersion": 2
},
{
"id": "e2d404c0-2aad-407d-b75e-5ef0c5105c0e",
"name": "Write email",
"type": "@n8n\/n8n-nodes-langchain.agent",
"position": [
-440,
340
],
"parameters": {
"text": "=Write the text to reply to the following email:\n\n{{ $json.response.text }}",
"options": {
"systemMessage": "You are an expert at answering emails. You need to answer them professionally based on the information you have. This is a business email. Be concise and never exceed 100 words."
},
"promptType": "define"
},
"typeVersion": 1.7
},
{
"id": "3786c2de-c5cb-4233-826e-7265f2bccbdb",
"name": "Review email",
"type": "@n8n\/n8n-nodes-langchain.chainLlm",
"position": [
40,
340
],
"parameters": {
"text": "=Review at the following email:\n\n{{ $json.output }}",
"messages": {
"messageValues": [
{
"message": "=If you are an expert in reviewing emails before sending them. You need to review and structure them in such a way that you can send them. It must be in HTML format and you can insert (if you think it is appropriate) only HTML characters such as <br>, <b>, <i>, <p> where necessary.\n\nNon superare le 100 parole."
}
]
},
"promptType": "define",
"hasOutputParser": true
},
"typeVersion": 1.5
},
{
"id": "baf60eba-5e7b-467f-b27e-1388a91622d0",
"name": "When clicking \u2018Test workflow\u2019",
"type": "n8n-nodes-base.manualTrigger",
"position": [
-500,
-980
],
"parameters": [],
"typeVersion": 1
},
{
"id": "77e6160f-20a7-4a75-9fef-bc875b953a16",
"name": "Create collection",
"type": "n8n-nodes-base.httpRequest",
"position": [
-200,
-1120
],
"parameters": {
"url": "https:\/\/QDRANTURL\/collections\/COLLECTION",
"method": "POST",
"options": [],
"jsonBody": "{\n \"filter\": {}\n}",
"sendBody": true,
"sendHeaders": true,
"specifyBody": "json",
"authentication": "genericCredentialType",
"genericAuthType": "httpHeaderAuth",
"headerParameters": {
"parameters": [
{
"name": "Content-Type",
"value": "application\/json"
}
]
}
},
"credentials": {
"httpHeaderAuth": {
"id": "qhny6r5ql9wwotpn",
"name": "Qdrant API (Hetzner)"
}
},
"typeVersion": 4.2
},
{
"id": "ab7764d1-531c-4281-8b89-015fb3f5e780",
"name": "Refresh collection",
"type": "n8n-nodes-base.httpRequest",
"position": [
-200,
-860
],
"parameters": {
"url": "https:\/\/QDRANTURL\/collections\/COLLECTION\/points\/delete",
"method": "POST",
"options": [],
"jsonBody": "{\n \"filter\": {}\n}",
"sendBody": true,
"sendHeaders": true,
"specifyBody": "json",
"authentication": "genericCredentialType",
"genericAuthType": "httpHeaderAuth",
"headerParameters": {
"parameters": [
{
"name": "Content-Type",
"value": "application\/json"
}
]
}
},
"credentials": {
"httpHeaderAuth": {
"id": "qhny6r5ql9wwotpn",
"name": "Qdrant API (Hetzner)"
}
},
"typeVersion": 4.2
},
{
"id": "cd3eaa81-0f94-484b-b0c2-ecf0ca4541dc",
"name": "Get folder",
"type": "n8n-nodes-base.googleDrive",
"position": [
20,
-860
],
"parameters": {
"filter": {
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive",
"cachedResultUrl": "https:\/\/drive.google.com\/drive\/my-drive",
"cachedResultName": "My Drive"
},
"folderId": {
"__rl": true,
"mode": "id",
"value": "=test-whatsapp"
}
},
"options": [],
"resource": "fileFolder"
},
"credentials": {
"googleDriveOAuth2Api": {
"id": "HEy5EuZkgPZVEa9w",
"name": "Google Drive account"
}
},
"typeVersion": 3
},
{
"id": "b39ecd2d-4d5b-4885-86a9-2cfe9f6074ef",
"name": "Download Files",
"type": "n8n-nodes-base.googleDrive",
"position": [
240,
-860
],
"parameters": {
"fileId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.id }}"
},
"options": {
"googleFileConversion": {
"conversion": {
"docsToFormat": "text\/plain"
}
}
},
"operation": "download"
},
"credentials": {
"googleDriveOAuth2Api": {
"id": "HEy5EuZkgPZVEa9w",
"name": "Google Drive account"
}
},
"typeVersion": 3
},
{
"id": "8171b8f2-998d-4d72-ac28-524daae4a2d7",
"name": "Default Data Loader",
"type": "@n8n\/n8n-nodes-langchain.documentDefaultDataLoader",
"position": [
620,
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],
"parameters": {
"options": [],
"dataType": "binary"
},
"typeVersion": 1
},
{
"id": "ec6737ad-3fbe-4864-9df8-44f82d6f2c5c",
"name": "Token Splitter",
"type": "@n8n\/n8n-nodes-langchain.textSplitterTokenSplitter",
"position": [
600,
-500
],
"parameters": {
"chunkSize": 300,
"chunkOverlap": 30
},
"typeVersion": 1
},
{
"id": "57b6a4f3-e935-4058-bfdf-309d606c0ca9",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
0,
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],
"parameters": {
"color": 6,
"width": 880,
"height": 220,
"content": "# STEP 1\n\n## Create Qdrant Collection\nChange:\n- QDRANTURL\n- COLLECTION"
},
"typeVersion": 1
},
{
"id": "21e2326a-138d-46f3-a849-a80aa7917da9",
"name": "Qdrant Vector Store1",
"type": "@n8n\/n8n-nodes-langchain.vectorStoreQdrant",
"position": [
480,
-860
],
"parameters": {
"mode": "insert",
"options": [],
"qdrantCollection": {
"__rl": true,
"mode": "id",
"value": "=COLLECTION"
}
},
"credentials": {
"qdrantApi": {
"id": "iyQ6MQiVaF3VMBmt",
"name": "QdrantApi account"
}
},
"typeVersion": 1
},
{
"id": "0818fb6a-2adf-4725-90a4-11cdd7d14036",
"name": "Embeddings OpenAI1",
"type": "@n8n\/n8n-nodes-langchain.embeddingsOpenAi",
"position": [
500,
-620
],
"parameters": {
"options": []
},
"credentials": {
"openAiApi": {
"id": "CDX6QM4gLYanh0P4",
"name": "OpenAi account"
}
},
"typeVersion": 1.1
},
{
"id": "8949d938-2743-45d6-b2ad-ce4ac139e0a3",
"name": "Sticky Note5",
"type": "n8n-nodes-base.stickyNote",
"position": [
-220,
-920
],
"parameters": {
"color": 4,
"width": 620,
"height": 400,
"content": "# STEP 2\n\n\n\n\n\n\n\n\n\n\n\n\n## Documents vectorization with Qdrant and Google Drive\nChange:\n- QDRANTURL\n- COLLECTION"
},
"typeVersion": 1
},
{
"id": "36d384be-3e11-43b1-b8c3-f63df600a6a6",
"name": "Do nothing",
"type": "n8n-nodes-base.noOp",
"position": [
820,
0
],
"parameters": [],
"typeVersion": 1
},
{
"id": "386c27cb-6e69-4d96-a8ab-8cfd43e6b171",
"name": "OpenAI",
"type": "@n8n\/n8n-nodes-langchain.lmChatOpenAi",
"position": [
-520,
580
],
"parameters": {
"model": {
"__rl": true,
"mode": "list",
"value": "gpt-4o-mini",
"cachedResultName": "gpt-4o-mini"
},
"options": []
},
"credentials": {
"openAiApi": {
"id": "CDX6QM4gLYanh0P4",
"name": "OpenAi account"
}
},
"typeVersion": 1.2
},
{
"id": "0bd17bef-e205-464e-9b36-dcda75254e06",
"name": "DeepSeek",
"type": "@n8n\/n8n-nodes-langchain.lmChatOpenAi",
"position": [
40,
540
],
"parameters": {
"model": {
"__rl": true,
"mode": "list",
"value": "deepseek\/deepseek-r1:free",
"cachedResultName": "deepseek\/deepseek-r1:free"
},
"options": []
},
"credentials": {
"openAiApi": {
"id": "XJTqRiKFJpFs5MuX",
"name": "OpenRouter account"
}
},
"typeVersion": 1.2
},
{
"id": "3e68a65f-af29-432f-8159-4a599e8a0866",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-540,
-320
],
"parameters": {
"width": 1620,
"height": 240,
"content": "# STEP 3 - MAIN FLOW\n\n- Transform the email into Markdown format for optimal reading by the LLM model\n- Email Summarization through DeepSeek R1 (any model can be used)\n- I classify the email in such a way as to continue only with emails regarding general information about the company. In this way I can respond independently through the information obtained from the vector database\n- I create a chain where I entrust the review of the email to a high-performance model designed for this purpose\n- I send the response email\n\n\n"
},
"typeVersion": 1
},
{
"id": "3b6ae6aa-75a8-4038-bbc2-248ab533b3ab",
"name": "OpenAI 4-o-mini",
"type": "@n8n\/n8n-nodes-langchain.lmChatOpenAi",
"position": [
360,
160
],
"parameters": {
"model": {
"__rl": true,
"mode": "list",
"value": "gpt-4o-mini",
"cachedResultName": "gpt-4o-mini"
},
"options": []
},
"credentials": {
"openAiApi": {
"id": "CDX6QM4gLYanh0P4",
"name": "OpenAi account"
}
},
"typeVersion": 1.2
}
],
"active": false,
"pinData": {
"Email Trigger (IMAP)": [
{
"json": {
"to": "info@n3witalia.com",
"date": "Wed, 5 Feb 2025 13:38:51 +0100",
"from": "n3w Italia <info@n3w.it>",
"subject": "Richiesta di informazioni aziendali",
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"textHtml": "<div dir=\"ltr\">mi chiamo Davide e sto scrivendo per richiedere alcune informazioni riguardanti il vostro negozio di tecnologia. Sto valutando diverse opzioni per [motivo della richiesta, ad esempio: acquistare un nuovo dispositivo, richiedere assistenza tecnica, o esplorare servizi aziendali] e sarei grato se poteste fornirmi alcuni dettagli utili.<br><br>In particolare, avrei bisogno di sapere:<br><br>Gli orari di apertura del vostro negozio, inclusi eventuali giorni di chiusura o orari ridotti durante i festivi.<br><br>Se offrite servizi di assistenza tecnica per dispositivi elettronici e, in caso affermativo, quali tipologie di dispositivi supportate (es. smartphone, computer, tablet).<br><br>Se disponete di un catalogo prodotti aggiornato o un sito web dove posso consultare l\u00e2\u0080\u0099offerta disponibile.<br><br>Se effettuate consegne a domicilio o se \u00c3\u00a8 possibile prenotare prodotti online per il ritiro in negozio.<br><br>Se offrite sconti o promozioni per studenti, aziende o clienti abituali.<br><br>Se organizzate eventi o workshop legati alla tecnologia, come corsi di formazione o presentazioni di nuovi prodotti.<br><br>Inoltre, sarei interessato a sapere se il vostro negozio aderisce a programmi di riciclo di dispositivi elettronici o se offrite servizi di smaltimento ecologico per apparecchiature obsolete.<br><br>Se possibile, gradirei ricevere anche informazioni sui metodi di pagamento accettati (es. carte di credito, PayPal, finanziamenti) e se \u00c3\u00a8 possibile richiedere un preventivo personalizzato per acquisti di grandi dimensioni.<br><br>Resto a disposizione per eventuali chiarimenti o per fornire ulteriori dettagli sulle mie esigenze. Vi ringrazio in anticipo per il tempo dedicato alla mia richiesta e attendo con interesse una vostra risposta.<br><br>Cordiali saluti,<\/div>\r\n",
"textPlain": "mi chiamo Davide e sto scrivendo per richiedere alcune informazioni\r\nriguardanti il vostro negozio di tecnologia. Sto valutando diverse opzioni\r\nper [motivo della richiesta, ad esempio: acquistare un nuovo dispositivo,\r\nrichiedere assistenza tecnica, o esplorare servizi aziendali] e sarei grato\r\nse poteste fornirmi alcuni dettagli utili.\r\n\r\nIn particolare, avrei bisogno di sapere:\r\n\r\nGli orari di apertura del vostro negozio, inclusi eventuali giorni di\r\nchiusura o orari ridotti durante i festivi.\r\n\r\nSe offrite servizi di assistenza tecnica per dispositivi elettronici e, in\r\ncaso affermativo, quali tipologie di dispositivi supportate (es.\r\nsmartphone, computer, tablet).\r\n\r\nSe disponete di un catalogo prodotti aggiornato o un sito web dove posso\r\nconsultare l\u00e2\u0080\u0099offerta disponibile.\r\n\r\nSe effettuate consegne a domicilio o se \u00c3\u00a8 possibile prenotare prodotti\r\nonline per il ritiro in negozio.\r\n\r\nSe offrite sconti o promozioni per studenti, aziende o clienti abituali.\r\n\r\nSe organizzate eventi o workshop legati alla tecnologia, come corsi di\r\nformazione o presentazioni di nuovi prodotti.\r\n\r\nInoltre, sarei interessato a sapere se il vostro negozio aderisce a\r\nprogrammi di riciclo di dispositivi elettronici o se offrite servizi di\r\nsmaltimento ecologico per apparecchiature obsolete.\r\n\r\nSe possibile, gradirei ricevere anche informazioni sui metodi di pagamento\r\naccettati (es. carte di credito, PayPal, finanziamenti) e se \u00c3\u00a8 possibile\r\nrichiedere un preventivo personalizzato per acquisti di grandi dimensioni.\r\n\r\nResto a disposizione per eventuali chiarimenti o per fornire ulteriori\r\ndettagli sulle mie esigenze. Vi ringrazio in anticipo per il tempo dedicato\r\nalla mia richiesta e attendo con interesse una vostra risposta.\r\n\r\nCordiali saluti,\r\n"
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"text": "Davide contatta il negozio di tecnologia per richiedere informazioni in merito a: orari di apertura (compresi festivi e chiusure), assistenza tecnica (specificando dispositivi supportati come smartphone, computer, tablet), disponibilit\u00e0 di catalogo aggiornato\/sito web, opzioni di consegna a domicilio o ritiro in negozio, sconti per studenti\/aziende\/clienti abituali, eventi\/workshop tematici, programmi di riciclo\/smaltimento ecologico, metodi di pagamento accettati (carte, PayPal, finanziamenti) e preventivi personalizzati per acquisti consistenti. Si rende disponibile per ulteriori chiarimenti e ringrazia per la risposta. (99 parole)"
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}How to Use an n8n Template
1
Create a New Workflow
Click "New Workflow" in your n8n dashboard to get started.
2
Copy & Paste Template
First, copy this template:
Click here to copy the JSON
.
Then, in n8n, click the three dots (···) → "Import from file" and paste the JSON code.
3
Customize the Nodes
Go through each node in the workflow to update inputs like spreadsheet IDs, email addresses, or message content. Adjust field mappings to match your data.
4
Grant Access
For nodes that connect to external apps (like Google Sheets or Slack), you'll need to grant access. Connect your accounts using OAuth or an API key and save the credentials in the node.
5
Test It
Run the workflow by clicking "Execute Node" for each step or "Run Once" for the whole thing. Check the right sidebar to inspect data and debug any errors (they'll show up in red).
6
Activate Workflow
Once everything works as expected, click the "Activate" toggle to turn your workflow on. You're all set!